TinysMom
Well-Known Member
I have found a job I will be applying for tomorrow. I'm sort of excited about it - it is a secretarial position at our local airport. Well - I say "airport" very loosely....very very loosely.
We have one runway and small commuter planes come in on it along with twice daily planes from Houston.
Here is the job description..
The only thing I haven't done - is to operate the radio. I was like, 'How am I overqualified?" and he named the one job where I was an administrative assistant....and well...he was like, "After working at that place for that person - you're overqualified for almost any office job.."
But honestly - I want a job where I would be busy and have a large variety of tasks to work on.
I'm going to be getting dressed up a bit in the morning and going out to apply for it at 8 am.
We have one runway and small commuter planes come in on it along with twice daily planes from Houston.
Here is the job description..
JOB SUMMARY:
Under direct supervision of the Airport Director, performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the Airport staff, and assisting in the administration of the standard operating policies and procedures of the department. Performs other related work as required.
ESSENTIAL JOB FUNCTIONS:
Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and general bookkeeping.
Answers incoming calls and routes callers or provides information as required.
Operates radios as needed and assists in radio communications; operates base radio as required.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Prepares and monitors work orders.
Distributes incoming mail, processes outgoing mail.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.
Plans conference and training sessions and coordinates travel plans for staff.
Prepares records such as notices, minutes, and resolutions.
Acts as custodian of departmental documents and records.
Establishes and maintains filing systems, control records and indexes using moderate independent judgment.
Maintains inventories and orders office supplies and materials.
Schedules appointments, and performs other administrative and clerical duties.
Accepts payment and issues receipts for department services.
Prepares reports, forms, charts, statements and departmental memos.
May be required to attend staff and / or board meetings, takes minutes and transcribe.
Screens telephone calls, takes messages, searches files, assembles information, compiles statistics and maintains statistical records.
Responsible for the arranging, indexing, and filing of cards, letters and documents.
Maintains department personnel files and completes necessary paperwork for any changes regarding departmental personnel status.
Performs other related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative supervision from the Airport Director. Position has no formal assigned supervisory responsibility or authority.
WORKING CONDITIONS:
The principle duties of this position are performed in an office environment.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School diploma or G.E.D. Three years (3) experience in general secretarial work or extensive experience in related field. Courses or training in clerical/secretarial programs preferred.
Knowledge, Skills and Abilities:
Ability to maintain confidentiality.
Ability to understand and apply modern office methods and procedures.
Ability to work independently in the absence of specific instructions or supervision.
Ability to handle difficult clerical work and prepare technical and statistical reports.
Ability to type 40 wpm, (Accuracy more important than speed.)
Skill in oral and written communications.
Ability to establish and maintain effective working relationships with elected officials, City management, City departments, other professionals and the general public.
Skill in courteously and effectively working with the public.
Ability to exercise resourcefulness, organize, and prioritize tasks to meet a variety of demands and deadlines.
Must maintain a high level of accuracy and be detail oriented.
Skill in operating standard office equipment, including a personal computer using programs appropriate to assigned duties(ms word, excel, & powerpoint)
Art read the description information and said, "Um...aren't you overqualified?" Under direct supervision of the Airport Director, performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the Airport staff, and assisting in the administration of the standard operating policies and procedures of the department. Performs other related work as required.
ESSENTIAL JOB FUNCTIONS:
Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and general bookkeeping.
Answers incoming calls and routes callers or provides information as required.
Operates radios as needed and assists in radio communications; operates base radio as required.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Prepares and monitors work orders.
Distributes incoming mail, processes outgoing mail.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.
Plans conference and training sessions and coordinates travel plans for staff.
Prepares records such as notices, minutes, and resolutions.
Acts as custodian of departmental documents and records.
Establishes and maintains filing systems, control records and indexes using moderate independent judgment.
Maintains inventories and orders office supplies and materials.
Schedules appointments, and performs other administrative and clerical duties.
Accepts payment and issues receipts for department services.
Prepares reports, forms, charts, statements and departmental memos.
May be required to attend staff and / or board meetings, takes minutes and transcribe.
Screens telephone calls, takes messages, searches files, assembles information, compiles statistics and maintains statistical records.
Responsible for the arranging, indexing, and filing of cards, letters and documents.
Maintains department personnel files and completes necessary paperwork for any changes regarding departmental personnel status.
Performs other related work as required.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative supervision from the Airport Director. Position has no formal assigned supervisory responsibility or authority.
WORKING CONDITIONS:
The principle duties of this position are performed in an office environment.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School diploma or G.E.D. Three years (3) experience in general secretarial work or extensive experience in related field. Courses or training in clerical/secretarial programs preferred.
Knowledge, Skills and Abilities:
Ability to maintain confidentiality.
Ability to understand and apply modern office methods and procedures.
Ability to work independently in the absence of specific instructions or supervision.
Ability to handle difficult clerical work and prepare technical and statistical reports.
Ability to type 40 wpm, (Accuracy more important than speed.)
Skill in oral and written communications.
Ability to establish and maintain effective working relationships with elected officials, City management, City departments, other professionals and the general public.
Skill in courteously and effectively working with the public.
Ability to exercise resourcefulness, organize, and prioritize tasks to meet a variety of demands and deadlines.
Must maintain a high level of accuracy and be detail oriented.
Skill in operating standard office equipment, including a personal computer using programs appropriate to assigned duties(ms word, excel, & powerpoint)
The only thing I haven't done - is to operate the radio. I was like, 'How am I overqualified?" and he named the one job where I was an administrative assistant....and well...he was like, "After working at that place for that person - you're overqualified for almost any office job.."
But honestly - I want a job where I would be busy and have a large variety of tasks to work on.
I'm going to be getting dressed up a bit in the morning and going out to apply for it at 8 am.
)
